Manage stocks and take inventory

Inventory management allows you to account for fixed assets and identify losses

Published on 08/10/2022Hind Andaloussi

Storage contexts

There are different contexts in which stocks evolve:

  • in supplier orders : item stocks increase
  • in production : stocks of used elements decrease and stocks of produced elements increase
  • in sales : inventory of items sold decreases

Stocks can change in other special contexts, which you can characterize as a manual stock change or the creation of a specific stock movement.

Manual or automatic inventory management

On Melba, you can manage your stocks manually or automatically.

How to take inventory

You can update your inventory status through the inventory view.

La vue stock

Liste des unités de stock et de leur valeur en stock pour chaque produit

As soon as you make a change in the stock status, stock transactions are created.

Stock transactions trace all known inventory changes.

The stock transaction view

The stock transaction view lists all the positive (restock) or negative (destock) variations in the stock of a product

In this view, you can generate an inventory report by choosing date filters and then exporting the result. The document then includes all the changes in your stocks between two dates.

Example :

  1. I opt for automatic inventory management
  2. With each reception my stocks increase, with each sale my stocks decrease, and this generates stock transactions
  3. At the end of the month I perform an inventory via the Stock View , and this generates new unknown stock transactions. By doing this inventory, I reconcile the theoretical stock with the actual stock.
  4. I then try to characterize these stock transactions which have made it possible to reconcile theory and reality. These transactions are inconsistencies that I should try to reduce or characterize upstream: staff meals, shrinkage, loss, theft, etc.
  5. Month after month, I try to decrease unknown variances to save cash

We should have the following:

Inventory Month M+1 = Inventory Month M + purchases - sales + discrepancies

Taking the inventory will help assess the discrepancies.